Off-Campus Work-Study Employer Contract Approval Guidelines and Principles

Rev. 1/15/09

  1. To qualify as an off campus Work-Study employer , the following requirements must be met:
    • Non-Profit: The organization may be public or private, must be non-profit and tax exempt as certified by the IRS. Eligibility for membership to the organization may not be limited in anyway.
    • Non-Political: The Work-Study job must be directly supervised and may not involve the employee in political activities which include working for a candidate for public office or an elected official, working on a political campaign, or lobbying on the federal, state, or local level.
    • Non-Religious: Maintenance of any facility used, or to be used, for sectarian instruction, or as a place of worship is prohibited.
    • For National/Community Welfare: A Work-Study employee may only perform work that is for national or community welfare, rather than for a particular interest or group.

  2. Priority approval will be given to those employers providing opportunities such as:
    • Tutoring or other support of family literacy projects
    • Reading/Math Tutors
    • Improving quality of life for community residents
    • Solving problems related to community needs
    • Work in service opportunities or youth corps
    • Support services for students with disabilities
    • Activities serving as a mentor supporting educational and recreational activities and counseling.
  3. A detailed job description should be provided with the "Application for Student Assistance".

  4. Work site must be local and accessible for work site visits.

  5. Continuing off campus employer must have history of UCSC on-time account receivable payment and no past due balances.

  6. Off campus Work-Study job funding level established at beginning of academic year. Information will be used in determining number of contracts approved in that academic year.

  7. Before the start of each academic year the Financial Aid and Scholarship Office will set up a meeting with the Career Center to discuss the upcoming year. Included in the meeting agenda will be a review of the Off-Campus Contract Approval Process and the Principles document and any outstanding charges for past off-campus employers will be discussed. Participants in the meeting will include the Data Management Supervisor, Financial Aid Analyst, Career Center Work-study Program Manager and Job Development Manager.

  8. New Work-study Application will be received and reviewed by the Career Center for a complete packet application. The Career Center will forward the packet to the Financial Aid and Scholarship Office for additional review. If approved the contract will be signed by the Director of Financial Aid and returned to the Career Center for further processing.

  9. The Director of the Career Center can approve and has signature authority for Continuing Off-Campus Work-Study employers. The Application packets for continuing employers will be received and reviewed by the Career Center. The Career Center will check to make sure that the application packet is complete and that there is a current IRS/State Franchise Board Letter of Exemption or Articles of Incorporation in the file. A contract will not be signed for those employers with outstanding receivables to the University.

  10. On-site evaluations will be reviewed for continuing employer in the renewal approval process for appropriate work and terms of work assignments.

  11. Minimum hourly salary to student follows California State Law. Salaries should follow Career Center salary guidelines. Salary should be applicable to job level and will be reviewed by the Career Center for appropriate classification.

  12. Work-study employment can not displace employees or impair existing service