ER Help Index
the ER System
Federal Work-Study Program:
What Is Work-Study? Watch the Video
REQUIRED DOCUMENTS: All newly hired students must provide original, unexpired documentation to establish identity and eligibility to work in the US. You must bring these to the Career Center once you are hired, BEFORE you start work. Note: Expired passports are no longer accepted.
New and transfer Students for Fall term may access the ER system ten days before the start of the term (projected to be 9/11/2012). See Accessing the ER System
Student Employment / Work-study Orientations will be conducted at the Bay Tree building, third floor, Cervantes and Velasquez Conference Room. These are intended to provide basic information about work-study and student employment in general. The information presented is covered in this video. More detailed information about work-study can also be found here.
All work-study jobs must be applied for on-line using the ER system.
The purpose of the Work-Study Program is to stimulate and promote part-time employment of registered students who are eligible for financial aid and are awarded work-study. The program provides a variety of on and off-campus positions, and the goal is to provide job experience in areas closely related to the student's career or educational goals. A portion of work-study student salaries is supplied by the Federal Government and the remaining balance is paid by the hiring unit. The funding source is the only difference between work-study and non work-study jobs.
Work-Study Student Eligibility:
The Financial Aid Office is responsible for determining the financial need and eligibility for each student who applies for financial aid. Nationally established guidelines determined by federal and university policies are used to calculate eligibility. A student must complete an application for financial aid in order to be considered for a work-study award. A Free Application for Federal Student Aid (FAFSA) must be submitted to the federal processor by the deadline.
Your financial aid award status is updated nightly in this ER system and you will be able to apply for work-study jobs the DAY AFTER the Financial Aid Office enters your acceptance of your award offer.
Work-study is awarded for the academic year only. Due to limited funds, summer work-study is not available. Awards range from $200 to $2,300 according to the student's need and amount of other aid awarded.
Types of Work-Study Jobs Available:
Work-study eligibility is contingent upon the student employee's making satisfactory academic progress and being a currently registered student. Any student who is barred from enrollment, withdraws, takes a leave of absence, or is not registered loses eligibility for all financial aid including work-study. If a student is notified that s/he has been barred from enrollment and is appealing the decision, it is NOT advisable that the student continue to work. If the appeal is denied and the student has worked, the employer will be responsible for 100% of those earnings. Work-study employees may work up to the effective date of withdrawal.
Permissible Working Hours:
UCSC students are employed on a casual/restricted basis and are encouraged to work LESS than 19 hours per week during the quarter. However, they may work up to 40 hours per week during quarter breaks.
Students with multiple work-study jobs:
Students are NOT able to designate specific amounts of their award to specific jobs. ALL WORK-STUDY FUNDS WILL BE USED ON A FIRST COME, FIRST SERVED BASIS. The unit is responsible for 100% of any earnings that exceed the work-study award limit.
Unused Work-Study Allocations:
Unused work-study allocations cannot be carried over from one academic year to the next.
To request accommodation in completing the on-line employment application, as provided by the Americans with Disabilities Act (ADA), please contact the Career Center at (831) 459-4420.
© UC Santa