Student Employment FAQ’s

Students/General | Zoom AccessEligibility to WorkIdeas for Remote Projects/Training/Professional DevelopmentRemote Hiring/Onboarding/Blue Card 

Students/General

  1. What is COVID-19 Administrative Leave with Pay?
    1. COVID-19 Administrative Leave with Pay provides up to 128 hours of paid leave from work for eligible employees, including student employees, who request leave for certain reasons related to COVID-19. See below for more details.
  2. Am I eligible for COVID-19 Administrative Leave with Pay?
    1. Please see SHR-FAQ’s for more information regarding eligibility. If you have any questions, please begin with your supervisor.
  3. How do I record my time in CruzPay?
    1. If you are continuing to work on campus or have arranged to work remotely with your supervisor, please record your hours as you normally would in CruzPay.
  4. Do I contact my supervisor to obtain approval for administrative leave with pay?
    1. If you are unable to work and you meet one of the three criteria as outlined in the president’s executive order, for requesting administrative leave with pay, please work with your supervisor to determine your eligibility. 
  5. How many hours am I eligible to take as an administrative leave?
    1. Please see SHR-FAQ’s for more information regarding the amount of hours you are eligible to receive and record on a bi-weekly basis. 
  6. If I meet the criteria for administrative leave with pay, how do I report my administrative leave with pay in CruzPay?
    1. CruzPay has been updated to include a paycode called COVID-ADMIN, which should be used to report administrative leave with pay.
  7. Who do I contact if I have questions regarding recording my time in CruzPay?
    1. Please contact your SHR timekeeper for any CruzPay related questions.

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Zoom Access

  1. ALL staff, faculty, and students now have access to Zoom Pro accounts. Students should be directed to this page as they will want to sign in using their Cruz ID/Gold Credentials and not directly with Zoom (here is the Zoom Quick Guide). What this means is that employers no longer need to request Zoom Pro account (increasing time on zoom beyond the previous 40 minutes) for their student employees.

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Eligibility to Work

  1. Will enrolled students be eligible to work remotely during Fall Quarter 2021?
    1. Yes, students who are enrolled in Fall 2021 may continue working in their student jobs and can also be hired into new student jobs during Fall 2021. New hires will be processed through a remote hiring process (see below).
    2. Work Study funds can be applied to student employee payroll costs when students are working remotely.
  2. Can a student who is on an approved Leave of Absence during Fall 2021 continue working in their current student position or be hired into a new position?
    1. Yes, a student who is on an approved Leave of Absence, processed by the Registrar’s office, is eligible to continue working through Fall 2021 and may also be hired into a new position during Fall 2021. Please note that Work-Study does not apply when a student works during an approved Leave of Absence. Students in non-student Academic Student Employment (ASE) appointments are not eligible to work during a Leave of Absence.
  3. Can a student who graduates as of Fall 2021 work in their student job in Winter 2022?
    1. A student who has graduated early may be eligible to continue working in their student job for up to one quarter after graduation if approved by the Career Center. A request must be submitted by the student’s supervisor by completing this FORM. Please note that Work-Study will not apply for early graduates.
      1. Special note for non-student Academic Student Employment (ASE):  Students who have graduated as of Fall 2021 and who work in ASE appointments may be eligible to work in Winter 2022 provided that units follow applicable UC UAW/BX contract provisions and campus practices (i.e. confirming that there are no registered graduate or undergraduates available for the position.) Consultation with Divisional AHR is recommended.

Student Academic Appointments (see above)

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Ideas for Remote Projects/Training/Professional Development

  1. As a supervisor, how will I keep my student engaged in remote work?
    1. Think creatively about how a student may continue serving in their current role by using technology. As a supervisor, you may approve your student employee to have an upgraded version of Zoom so they can conduct meetings that are longer than 40 minutes and include multiple attendees. You may initiate a request by submitting an IT Ticket.
    2. Assign projects such as research, reviewing websites for content updates and editing, etc. This could be a great time to catch up on projects that have been on the back burner.
    3. The campus is currently offering many opportunities for remote engagement in meetings, recruitments (i.e. CP/EVC search), webinars, etc. Plug your students into these kinds of opportunities as work time.
  2. Are student employees eligible to use the Learning Management System?
    1.  Yes, student employees are eligible to access and use the Learning Management System. Encourage students to take professional development courses related to leadership, customer service, management, etc. during the period of remote work and apply this as work time.

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Remote Hiring/Onboarding/Blue Card

  1. As a supervisor, will I be able to hire students into new positions currently?
    1. Yes, Career Success has established a process to hire students through a remote format. Students will RSVP for an onboarding drop-in after they are hired through the ER system. Here are the steps:

       

       Onboarding Instructions for New and Returning Student Hires:

      Once your supervisor has officially hired the student into the ER system, please make sure that the student RSVPs for an onboarding drop-in.

       

      PLEASE NOTE****   ALL ONBOARDING IS COMPLETED VIA EMAIL COMMUNICATION. A ZOOM MEETING IS NOT REQUIRED BUT MAY BE REQUESTED IF YOU FEEL YOU NEED ADDITIONAL ASSISTANCE COMPLETING THE REQUIRED DOCUMENTS. 

      Step 1) Student completes section 1 of the I-9: https://wwwe.i9complete.com/form-remoteaccess/multiuserlink?I9Login=kbe4AaCsK8DfPrBEm0P0Ig%3d%3d

      Step 2) Student identifies an Authorized Representative (family, friend, roommate, etc.) to complete Section 2 of the I-9 for them after witnessing their identity documents in person. This AR will need to enter the documents into section 2 of the I-9 form only. They do NOT need to upload copies of the documents into section 2 of the I-9.

      Step 3) Student RSVPs for an onboarding drop-in. They will share the email address of their AR. Career Success will then activate section 2 for the AR. 

       

       

      A Student Employment Assistant will reach out to you on the day of your scheduled appointment via email and confirm that the student and  Authorized Representative, such as a family member or friend have completed both section 1 and section 2 of the I-9. Your I-9 will then be approved by the approver.

       

      Step 4)  Career Success will reach out to the student via email and approve the I-9. Career Success will then email the payroll packet via DocuSign.

       

      Step 5) Once the Payroll packet has been completed a Blue card approval will be emailed to the student, their Supervisor, and their Timekeeper.

       

      Any questions please email student-employment-group@ucsc.edu.

       

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