Student Employment FAQ’s
Eligibility to Work | Remote Hiring/Onboarding/Blue Card
Eligibility to Work
Can a student who is on an approved Leave of Absence continue working in their current student position?
Yes, a student who is on an approved Leave of Absence, processed by the Registrar’s office, is eligible to continue working through the quarter of their Leave of Absence. Please note that Work-Study does not apply when a student works during an approved Leave of Absence. Students in non-student Academic Student Employment (ASE) appointments are not eligible to work during a Leave of Absence. Students may not be hired into a new student posiiton during a Leave of Absence.
Can a student who graduates continue to work in their student job for the following quarter?
A student who has graduated early may be eligible to continue working in their student job for up to one quarter after graduation if approved by Career Success. Approval will automatically be granted for students graduating in a Spring quarter - those students may continue working up to September 30, 20XX in that role.
A request must be submitted for all other student employment exemptions by the student’s supervisor by completing this FORM. Please note that Work-Study will not apply for early graduates.
Remote Hiring/Onboarding/Blue Card
What is the process for a student to onboard?
Career Success has established a process to hire students through a remote format. Students will RSVP for the onboarding process after you submit a Hire Request Form in the HIRES platform. Here are the steps:
Onboarding Instructions for New and Returning Student Hires:
Once your supervisor has officially hired the student in HIRES, please make sure that the student RSVPs for the onboarding process. Our onboarding process is done entirely virtually, through email.
Step 1) Student completes section 1 of the I-9: https://wwwe.i9complete.com/form-remoteaccess/multiuserlink?I9Login=kbe4AaCsK8DfPrBEm0P0Ig%3d%3d
Step 2) Student identifies an Authorized Representative (family, friend, roommate, etc.) to complete Section 2 of the I-9 for them after witnessing their identity documents in person. This AR will need to enter the documents into section 2 of the I-9 form only. They do NOT need to upload copies of the documents into section 2 of the I-9.
Step 3) Student books a 15-minute online onboarding time slot to complete their payroll packet.A Student Employment Assistant will reach out to the student on the day of their scheduled appointment via email and confirm that the student and Authorized Representative, such as a family member or friend have completed both section 1 and section 2 of the I-9. The I-9 will then be approved by the approver.
Step 4) Complete section 2 of the I-9 form with authorized representative. Steps 1-4 must be completed prior to the onboarding time slot.
Step 5) Student will complete the payroll packet via Docusign during the onboarding time slot.
Step 6) Once the Payroll packet has been completed a Blue card approval will be emailed to the student, their Supervisor, and their Timekeeper. The student is now officially approved to work.
Please email studentemployment@ucsc.edu with any questions.
