Home / Students / Jobs and Internships / On-Campus Employment / Getting Your Blue Card

Getting Your Blue Card

  • Before you begin working in an on-campus job, you will need to complete an onboarding process to receive a "Blue Card", which marks you as eligible to start working. Every time you are hired for a new position, you need to onboard.

    Employment Misconduct Disclosure Process

    Once you are officially hired by your supervisor, you will receive an autogenerated email to complete the required employment misconduct disclosure form. Career Success will send you the employment misconduct form via Docusign within 1 business day. You must complete this form within 2 weeks to continue the onboarding process. If you do not complete the form, your hire will be inactivated, and you will not be able to work in the job.

    Background Check Process

    Background checks are required for students under consideration for hire into critical employment positions.

    Students who are required to complete a background check will receive a direct email with instructions regarding how to complete the background check. Students will need to complete their fingerprinting through a Livescan service either on or off campus.

    This process needs to be completed BEFORE RSVPing for an onboarding appointment. It normally can take up to 1 week (or longer) for background check results to be processed. Students are not approved to begin working until their onboarding process has been completed entirely and have received the blue card email detailing that they are ready to work.

    If you need additional information on completing a background check please reach out to your supervisor and/or PAT timekeeper directly - Career Success does not perform or support the background check process.

    The Onboarding Process

    You will receive an autogenerated email stating that you are ready to begin the onboarding process. This email will include a link to RSVP for the onboarding process, as well as instructions for completing section 1 of your I-9 form. (Please refer to the bottom of this page to see List A, List B, and List C identification documents that you will need to complete the I-9.)

    STEP 1: RSVP for the online onboarding process

    Our onboarding process is done entirely virtually, through email. There are no in-person appointments available. However, we can schedule a zoom meeting if you are having trouble with any parts of the process. Email studentemployment@ucsc.edu to request a zoom meeting for troubleshooting.

    • Fill out the RSVP form linked in your hiring announcement email. 
    • Identify an Authorized Representative (a friend, family member, roommate, etc, NOT your supervisor) to complete Section 2 of the I-9 form for you - they will witness your original identity documents in person. You will list their name and email address on your RSVP.

    **Please note that your Authorized Representative cannot be you or your supervisor.**

    STEP 2: Complete Section 1 of I-9 Form

    Complete section 1 of the I-9 form: https://wwwe.i9complete.com/form-remoteaccess/multiuserlink?I9Login=kbe4AaCsK8DfPrBEm0P0Ig%3d%3d

    • (If you believe that you may already have a current I-9 on file from a previous campus job, please note this in your RSVP and do not complete another section 1. We will reach out to confirm if you need to re-complete your I-9).

    STEP 3: Book a 15-minute online onboarding time slot to complete your payroll packet

    Please make sure to book an onboarding appointment time using the link provided: studentemploymentgroup.youcanbook.me.

    • This appointment is not a meeting time. It is a timeslot that will be used to complete your payroll packet via DocuSign and receive your virtual Blue Card via email. 
    • Please reach out to us at studentemployment@ucsc.edu if you need to schedule a same-day onboarding appointment. 

    STEP 4: Complete Section 2 of I-9 Form with Authorized Representative

    • Once you RSVP, we will activate section 2 for your listed authorized Representative. The link to activate Section 2 will be sent to the Authorized Representative.
    • Your authorized representative will complete section 2 for you after witnessing your original identity documents.
    • Please make sure that you have original forms of identification: one document from List A OR one document from List B AND one document from List C. to give to your Authorized representative to input into section 2 of your I-9. 
    **Steps 1-4 MUST be completed prior to your scheduled onboarding time slot or there will be delays with your onboarding process**

    STEP 5: Complete the payroll packet during your onboarding time slot

    • During your scheduled online onboarding time slot, Career Success will send you a payroll sign-up packet via DocuSign. This document needs to be signed prior to the end of your onboarding time slot to ensure no delays to receiving your blue card.

    STEP 6: Receiving virtual "Blue Card"

    • Once the I-9 and Payroll Packet have been completed, a virtual “Blue Card”will be sent via email to the Supervisor/Student/Timekeeper. This will be confirmation that you have completed the onboarding process and are approved to start working.

     

    For all questions or concerns please reach out to studentemployment@ucsc.edu.

    Identification Documents

    To receive a Blue Card, you need to show documentation that establishes your identity and employment authorization.

    There are two ways of doing this:

    • one List A Document
    OR
    • one List B Document AND one List C Document

    Acceptable documents are listed below. We cannot accept photocopies, scans, or faxes of these documents.

    i9-ref-page.png

    For photo references of each document, please visit the USCIS website.

    International Students

    • Find more information regarding student employment for international students, including the necessary documentation to sign up for onboarding.