Getting Your Blue Card

Before you begin working in an on-campus job, you will need to complete an onboarding process to receive a "Blue Card", which marks you as eligible to start working. Every time you are hired for a new position, you need to onboard.

Employment Misconduct Disclosure Process

Once you are officially hired by your supervisor, you will receive an autogenerated email to complete the required employment misconduct disclosure form. Career Success will send you the employment misconduct form via Docusign within 1 business day. You must complete this form within 2 weeks to continue the onboarding process. If you do not complete the form, your hire will be inactivated, and you will not be able to work in the job.

Background Check Process

Background checks are required for students under consideration for hire into critical employment positions.

Students who are required to complete a background check will receive a direct email with instructions regarding how to complete the background check. Students will need to complete their fingerprinting through a Livescan service either on or off campus.

This process needs to be completed BEFORE RSVPing for an onboarding appointment. It normally can take up to 1 week (or longer) for background check results to be processed. Students are not approved to begin working until their onboarding process has been completed entirely and have received the blue card email detailing that they are ready to work.

If you need additional information on completing a background check please reach out to your supervisor and/or PAT timekeeper directly - Career Success does not perform or support the background check process.

The Onboarding Process

You will receive an autogenerated email stating that you are ready to begin the onboarding process. This email will include a link to RSVP for the onboarding process, as well as instructions for completing section 1 of your I-9 form. (Please refer to the bottom of this page to see List A, List B, and List C identification documents that you will need to complete the I-9.)

STEP 1: RSVP for the online onboarding process

Identify an Authorized Representative (AR) [a friend, family member, roommate, etc.] to complete Section 2 of the I-9 form for you. You will list their name and email address on the RSVP form. Your AR cannot be you or your supervisor.

Career Success will manually activate section 2 of your I-9 for your AR during operating hours once you have completed section 1 and the RSVP form. Your AR will receive a link to complete section 2 of your I-9 via email. Student Employment operates Monday – Friday 8am-5pm.

STEP 2: Complete Section 1 of I-9 Form

Complete section 1 of the I-9 form: https://wwwe.i9complete.com/form-remoteaccess/multiuserlink?I9Login=kbe4AaCsK8DfPrBEm0P0Ig%3d%3d

STEP 3: Complete Section 2 of I-9 Form with Authorized Representative (AR)

Your AR verifies your original, physical identification documents in person. They complete section 2 of the I-9 form electronically for you.

• Please make sure that you have original forms of identification: one document from List A OR one document from List B AND one document from List C to share with your AR
• Please see approved documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

When your AR is filling out section 2 electronically, they must follow these steps:

1. Enter the entire document number.
2. Accurately report the issued and expiration dates (if applicable).
3. Electronically sign THEIR name, not yours.

Please be sure your AR does NOT check the receipt boxes. Receipts are not accepted. All documents must be verified in their original form.

STEP 4: Complete the payroll packet via DocuSign

STEP 5: Receiving virtual "Blue Card"

Once The I-9 and Payroll Packet have been completed, a virtual “Blue Card” will be sent via email to the Supervisor/Student/Timekeeper. This blue card means you are approved to work on or after your anticipated start date. If you complete onboarding after the anticipated start date, you may begin working immediately.

Speak with your supervisor to confirm your start date. Do NOT work prior to completing the full onboarding process. If you have not received a “blue card” you are not approved to begin working. 

For all questions or concerns please reach out to studentemployment@ucsc.edu.

Identification Documents

To receive a Blue Card, you need to show documentation that establishes your identity and employment authorization.

There are two ways of doing this:

• one List A Document

• one List B Document AND one List C Document

Acceptable documents are listed below. We cannot accept photocopies, scans, or faxes of these documents.

For photo references of each document, please visit the USCIS website.

International Students

• Find more information regarding student employment for international students, including the necessary documentation to sign up for onboarding.